LibreWhat Goes in a Radon Mitigation Closeout Record?
One property, one installation, one document that still makes sense to someone who wasn't there.
A closeout record answers one question
What did this system look like the day you finished? Everything in the record serves that: where the property is, what was there before you started, what you installed, what the monitor read at startup, and what the test showed afterward. Most of it already exists on the day of the install — in the technician's head, on a work order, and in a camera roll. The closeout record is what you get when those end up in one place, under the property, instead of three.
An example closeout record
Illustrative only — the fields you need depend on your state and the standard you work under.
Pre-installation
- Initial measurement and test dates
- Foundation: full basement, open sump pit, no existing radon equipment
- Pre-existing slab crack at NE corner (photo 7)
Installed system
- System type
- Sub-slab depressurization
- Suction points
- 1
- Fan
- Model from nameplate photo
- Pipe routing
- Interior to exterior, north elevation
- Monitor
- U-tube manometer
- Discharge
- Above roof, north elevation
Startup
- Manometer reading at startup, photographed with the gauge legible (photo 25)
- System label and circuit identification in place (photos 26–27)
Completion photos
Post-mitigation
- Test result and dates, added when the result comes back
What each part is for
Property and job
Address and a job ID. It sounds obvious until you're looking for one installation among several hundred, four years on.
Pre-installation
The initial measurement and the conditions you walked into. Pre-existing damage belongs here, photographed before any work starts.
Installed system
System type, suction points, fan, routing, monitor, labels, discharge. A photo behind each line turns a description into a record.
Startup
The monitor reading when you commissioned the system. A photo of the gauge shows what the device displayed, not just what someone typed.
Completion photos
Interior, exterior, discharge, labels, final overview — the set from the radon mitigation photo checklist, each with time and location attached.
Professional information
Company, technician, and whatever credential or license fields your state expects to see on mitigation paperwork.
Build the record while you install it
A closeout written from memory at the end of the week is only as good as the memory. One assembled during the install — photos taken at each stage, captions spoken as you go — is finished when the job is. In LibreCam the photos, captions, and checklist items already live on the job, so they flow into a closeout package you can send as a link or a PDF. See how that fits the whole job on the radon mitigation page.
Frequently Asked Questions
It depends on your state and the standard you work under — some spell out what the client must receive and what you must keep. Treat this example as a structure to adapt, not an official form.
When you have it, yes. It usually arrives after the install, so leave the line open and add the result to the same job when it comes back.
The homeowner, a buyer or seller during a sale, a property manager, an inspector, a regulator where the state has that authority, or the next technician to service the system.