LibreRoofing Photo Requirements Template
Your company's photo policy on one page: what gets shot, when, and by whom. Run it in LibreCam or print it.
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Here's what it looks like filled out.
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ROOFING PHOTO REQUIREMENTS
COMPANY POLICY — ALL CREWS
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Company: Northline Roofing
Applies to: Every job, residential and low-slope
Owner: Production manager
Revision: Rev. 3, March 2026
Example job: 218 Camden Lane, tear-off and re-roof
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A. REQUIRED ON EVERY JOB
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[X] Address or job sign — first frame (photo 1)
[X] Four elevations of the building (photo 2)
[X] Street view — access and staging (photo 3)
[X] Existing damage — drive, landscaping (photo 4)
[X] Material delivery on site (photo 5)
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B. BEFORE TEAR-OFF
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[X] Full roof, one shot per slope (photo 6)
[X] Existing flashing and penetrations (photo 7)
[X] Existing ventilation (photo 8)
[X] Layers visible at the edge (photo 9)
[X] Interior stains under the roof (photo 10)
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C. DURING INSTALL (EACH LAYER BEFORE COVER)
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[X] Bare deck — sheathing condition (photo 11)
[X] Deck repairs — before and after (photo 12)
[X] Ice-and-water and underlayment (photo 13)
[X] Step and counterflashing in place (photo 14)
[X] Valley detail before shingles (photo 15)
[X] Fastening — one test row per slope (photo 16)
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D. COMPLETION
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[X] Each slope, finished (photo 17)
[X] Ridge, vents, and caps (photo 18)
[X] Every flashing detail, close up (photo 19)
[X] Drip edge and gutters (photo 20)
[X] Site cleaned, magnet run (photo 21)
[X] Wide shot from the street (photo 22)
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E. WHO SHOOTS
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[X] Every crew member on the roof
[X] Crew lead confirms the set before leaving
[X] Subs upload into the same job record
[ ] One designated photographer — not used
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F. WHEN THE OFFICE REVIEWS
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[X] Same day, on the job record
[X] Missing shots called while crew is on site
[X] Production manager reviews at completion
[ ] Weekly camera-roll dump — retired
Minimum shots per job: 22
Reviewed by: production manager, same day
═══════════════════════════════════════════════════How to use this template
Write It Down
Decide the shots you want at each phase and put them on one page. Keep it short enough that a crew lead reads all of it, and name one person who owns it — a policy with no owner drifts within a season.
Load It as a Checklist
A policy in a PDF gets read once. The same list as a photo checklist, where an item isn't complete until the photo is taken, walks every crew member through it on the roof and works with no signal.
Review the Same Day
Photos land on the job record as they sync, so the office can call a missing shot while the truck is still in the driveway. Going back tomorrow costs a truck roll and nobody does it.
The standard has to live where the work happens
A photo requirement only exists if it's in front of the person holding the phone. Taped to the shop wall it lasts until the first hot week; in the camera it survives turnover, because a first-week laborer follows the same steps as your best crew lead. For the longer version of writing one, see how to write a roofing photo SOP, and for getting crews to actually run it, how to train roofing crews to take photos.
Frequently Asked Questions
Enough that someone who wasn't there can follow the job from the street to the ridge. In practice that means wide then close at each phase, and every layer photographed before it's covered — count what that takes on your typical job rather than picking a number.
No. It records what the crew did and shows what is still unshot while they're on the roof. The standard is yours, and a person still decides whether the job met it.
Keep one base policy and add a phase list per job type. A steep-slope tear-off and a low-slope repair share the establishing shots and split at the install detail — the roofing QC checklist and the commercial roof inspection checklist cover those two.
Because the set changes with whoever is holding the phone, and nobody notices until a claim or a warranty question needs the shot that wasn't taken. Writing it down is what makes two crews produce the same record.